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HOTEL MANAGEMENT SYSTEM
SMART Hotel System (S.H.S) is more than an excellent Point of Sale; it is a comprehensive Enterprise Management tool, tailored to suit the hospitality sector. SMART R.M.S comprehensively manages your inventory and cash flow, and among its key features, its ability to automatically calculate the menu items cost of goods sold and showing of real time stock movement from the store to the various sales point and kitchen.
SMART Hotel System (S.H.S) fully automate all the operations of a hotel environment including the management and accounts handling thus enabling the management to have a central reference point for all queries concerning the day to day running of the business.
SMART Hotel System (S.H.S) has been designed and refined over the years by our creative team and the best accounting brains in the region, incorporating feedback from our clients to come up with a very dynamic, world class system. SMART R.M.S increases efficiency and reduces wastage and internal theft occasioned by lack of or ineffective management systems.
SMART Hotel System (S.H.S) has been designed using the latest technology, .net (Dot Net) Framework and has a very compact and stable database to ensure integrity and data security while maintaining a fast network connectivity.
HERE ARE SOME OF SMART Hotel System (S.H.S) FEATURES
a) A comprehensive stock & inventory control mechanism.
- Tracking stock & inventory from the point of purchase to disbursement to various sales point and kitchen (with ability to query date purchased, supplier, date of disbursement, and the manager who approved among others.
- Reorder level
b) Superior POS (Point of Sale) module.
- Ability to integrate with any kind of printer e.g. Thermo, dot-matrix or Fiscal printer
- Logs Users Activity for future reference
- The system auto regulates stock level, hence users cannot make out of stock sale
- Change of transaction date requires management privileges
c) Expenses Module
- Ability to Expend (use) from petty cash or straight from bank account.
- Superior Expense tracking reports and views
- Budgeting and forecasting based on Periodic historic data
d) Supplier center
- Ability to pay bulk invoices, single invoice, select invoices to pay per period.
- Manage creditors effectively and efficiently
e) Customer Center
- Manage Debtors efficiently
f) Banking module
- Make deposit and withdrawal from multiple accounts
- Bank reconciliation facility
g) Advanced security
- Create user and assign different access level
- Multi Level Security & privileges
i) Reports
The following are some of the reports available
a. Sales report
- Sales summary
- Sales details
- Sales by waiter
- Sales by menu item
- Sales by sales group
- Sales by hours
- Sales by shifts
- Sales by sales point
b. Menu items
c. Purchases
- Purchases by Supplier
- Purchases by items
d. Inventory
- Purchases by Supplier
- Purchases by item
- Stock movement from store to various sales point and kitchen
- Real time stock values
e. Banking
- Transactions
- Pending cheques
- Reconciliation per cashbook
f. Financial reports
- Profit and loss (monthly or periodically)
- Trial balance
- Balance sheet
g. Vat reports
HOTEL MANAGEMENT MODULE
- Room reservation
- Comprehensive Check in and checkout modules
- Housekeeping module
- Auto Rooming list among others views
- Auto Billing
ADDITIONAL FEATURES INCLUDE:
- Full Accounts module- with customized journals.
- Complete financial reports e.g. trial balance, balance sheets etc.
- Fixed asset registry.
- Stock movement analysis.
- Stock reconciliation.
- Graphical reports on sales periods for exhaustive analysis.
OTHER SMART R.M.S FEATURES
- Efficiently manage and track inventory within each store
- View sales and inventory information in real-time.
- Automatically break down inventory into menu items.
- Assign field-level access to service employees
- Includes waiter’s accountability by tracking performed tasks
- Create inventory movement reports
- Identify best-selling items
- Track orders and bills
- Manage customer accounts receivable
USER FRIENDLY INTERFACES
- Train employees the main modules in minutes
- Import items, customers, and suppliers from MS Excel
- Assign role tailored security to employees
- Gain insights and make decisions
BUILD CUSTOMER LOYALTY
- Track customer visits and purchase histories
- Customize receipts.
- Reduce out-of-stocks with stock level reminders.
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